Settings
XPress settings live in three places, each answering a different question.
| What it is | Who it affects | |
|---|---|---|
| Export templates | Named, saved configurations you build once and reuse | Everyone on the site |
| A template’s labels | Which pages it suggests itself for | Anyone one-click exporting such a page |
| A space’s default template | Which template one-click exports in that space use | Everyone exporting from that space |
| Per-export adjustments | Changes you make to a single export | Only that export |
Export templates
Section titled “Export templates”A template holds a complete export configuration - format, paper size, orientation, margins, cover page, contents page, header, footer, page numbers, watermark and file name - under a name you choose. Templates are site-wide, so one means the same thing in every space.
Build and edit them in the visual designer: open the Settings panel, then Manage → Templates. Anyone can create a template; only its creator or a site admin can change or delete it. Full detail in Export Templates.
A default template per space
Section titled “A default template per space”Each space can nominate one template as its default. That default drives the one-click exports - the Export to PDF action in a page’s byline and in its ··· menu - so everything filed under that space comes out consistent.
Only a space admin or a site admin can set it. The default decides the cover, header, footer and watermark on every one-click export in the space, so it is not something any member can change on everyone else’s behalf. If you are not an admin, you simply will not see the option.
If a space has no default yet, XPress preselects the plainest starter template.
Per-export adjustments
Section titled “Per-export adjustments”You do not need to edit a template to change a single export. In the Settings panel choose Adjust for this export, change what you need, and export. XPress flags the settings panel while they differ from the template, with Reset to template to put them back, and leaves the template untouched.
The settings last used in a space are remembered for everyone who exports from it - but the template you pick still decides anything it defines, so a paper size you changed by hand comes back the template’s way. If a configuration matters, save it as a template.
What each setting does
Section titled “What each setting does”| Section | Controls | Documented in |
|---|---|---|
| Format | PDF or HTML | - |
| Layout | Paper size, orientation | Page Layout |
| Margins | Top / Right / Bottom / Left in mm, optionally mirrored for binding | Page Layout |
| File name | The name the exported file is saved under, placeholders included | Headers & Footers |
| Cover page | Toggle + title, subtitle, and a logo - your site’s or a URL | Export Templates |
| Bare cover | Toggle - no header, footer or page number on the cover sheet | Headers & Footers |
| Contents page | Toggle + how deep it lists: pages, or pages and their headings | Page Layout |
| Numbered headings | Toggle - numbers every section and the headings inside it | Page Layout |
| Numbered pictures | Toggle - captions each attached picture as Figure 1, 2, 3 | Page Layout |
| Header | A line across the top, placeholders included (PDF only) | Headers & Footers |
| Footer | A line across the bottom, placeholders included (PDF only) | Headers & Footers |
| Page Numbers | Toggle + position (Bottom Left/Center/Right) (PDF only) | Headers & Footers |
| Watermark | Toggle + text, position, opacity, rotation, size | Export Templates |
| Title sizes | Size, weight and line height of the cover title, page titles and contents heading | Page Layout |
What is not configurable
Section titled “What is not configurable”- A logo or image inside the header or footer - a logo on the cover page is supported, either your site’s or one you host.
- The look of the pages themselves. Your brand’s colours and typefaces dress the document XPress builds around your content - the cover, the contents page, your page titles. The headings, tables and code blocks inside your pages keep Confluence’s own look, which is almost always what you want from an export. See Your Brand.
- The watermark’s colour - its text, position, size, angle and opacity are yours; the colour itself is fixed.
- Different settings for different sections of one bulk export.
- Different first-page styling, or odd/even page distinctions.
If any of these would meaningfully change your workflow, tell us at support@bytera.tech.
What is stored
Section titled “What is stored”- Templates, shared across the site, kept until someone deletes them. A site can hold far more than any team we have met has wanted; if you ever meet the ceiling, tell us and we will raise it.
- Each space’s default template.
- Your brand - logo, colours and typefaces, kept until an admin changes them. See Your Brand.
- The last configuration used in each space, shared by everyone who exports from it.
- Export history - the last 20 exports per space, each kept for 30 days. See Export History.
- Export Templates - build one in the designer.
- Troubleshooting & FAQ - common questions about exporting.