Export History
XPress doesn’t just produce a PDF once and forget about it. Every export is recorded in the Exports tab so you can come back and re-download it later, or check what previous exports looked like.
How to open it
Section titled “How to open it”Open XPress in a space → click the Exports tab at the top.
What’s in the table
Section titled “What’s in the table”Each row in the Exports table shows:
- Date — when the export was started
- Created By — the user who ran it
- Pages — how many pages were included
- Status — Success / Failed / In Progress
- Download — for successful exports, a link to re-download the PDF
Status badges
Section titled “Status badges”| Status | What it means |
|---|---|
| Success (green) | The export finished and the PDF is ready to download. |
| Failed (red) | Something went wrong. A status message explains why. |
| In Progress (blue) | The export is queued or actively running. Refresh after a minute to see the result. |
How many exports are kept
Section titled “How many exports are kept”The Exports tab keeps the last 20 exports per space. As new exports happen, older ones drop off the bottom of the list.
This is intentional — XPress is meant for active use, not as a long-term archive. If you need a long-term archive of a specific export, download it and store it in your own system (or use the upcoming “attach to page” feature once it ships).
Scope: per space
Section titled “Scope: per space”Each space has its own Exports list. Switching spaces in Confluence shows a different list — your exports from Space A don’t appear under Space B’s XPress page.
Resuming a failed export
Section titled “Resuming a failed export”If an export shows Failed, the most common pattern is to:
- Read the status message in the Failed row to understand the cause (e.g., timeout, image fetch error, unsupported content).
- Adjust your selection — remove the problem page or break a very large bulk export into smaller batches.
- Re-run the export from the Space Content tab.
The original Failed row stays in the history for ~20 exports, so you can refer back to the failure context if you need to.
Re-downloading
Section titled “Re-downloading”Click the Download link in any Successful row to fetch the PDF again. The PDF is served from XPress’s storage — there’s no expiry within the rolling-20 window.
Privacy
Section titled “Privacy”Your Exports history is visible to anyone with access to XPress in this space. If you exported a confidential PDF, that history row is visible to other space members who open XPress. Keep this in mind when running exports of sensitive content.
- One-Click Export — back to the main export workflow.
- Troubleshooting — what to do when an export fails.